Organisational tasks before the conference (preparation period)

  • Budgeting, account keeping and related briefing
  • Ensuring continuous updating and coordination between our firm and the organising committee
  • Finding sponsors
  • Communication with Pharmaceutical Services of the Ministry of Health, Cyprus Medical Association and Cyprus Pharmaceutical Companies Association
  • Curated suppliers of Congress in cooperation with the organizing committee
  • Supplier management and settlement of contracts
  • Setting up and arrangement of the conference venue / Creation of plan and lay-out
  • Contact and information (by mail, e-mail) of official guests, delegates, sponsors and public authorities
  • Potentially creation of a conference database and appropriate tools for “mining” statistical data (Data mining), upon request and approval of the organising committee.
  • Creation and presentation of graphic design proposals for the logo and the printed material of the conference, such as: invitation, 1st announcement, poster, banner, conference program, application, certificate of attendance, delegate’s folder (bag, pen + block) and taking the necessary steps for printing the selected designs
  • Editing and mailing of printed material
  • Selecting gifts, awards, souvenirs for VIP guests
  • Preconference funding
  • Full press coverage

Organisational tasks during the conference

  • Installation of the secretariat stand and staffing with the skilled Premium personnel
  • Supervision of the smooth running of the conference, by a Premium executive member of staff throughout the event
  • Premium Hardware material (Computers, internet connections, telephone, fax machine, credit card terminal for direct payment, information/announcement display monitors)
  • Welcome desk – Registrations
  • Participant’s folders (available to participants)
  • Texts and speeches (available to participants)
  • Info desk for the reception of oral presentations and the provision of information and services to participants
  • Technical design and decoration of the conference halls to meet all requirements
  • 24-hour security service at the conference venue
  • Barcode system
  • Photo and video coverage

Organisational tasks after the end of the conference

  • Letters of thanks after consultation with the organising committee
  • Presentation of the detailed conference account statement to the organising committee
  • Provision of conference statistical data
  • Compilation and delivery of conference records to the organising committee
  • Indexing